Strategies for Working Remotely (Panel Series)

Jump to: About the Series | Upcoming panels | Past panels | 2020

Upcoming Panels

Panels are free and open to the public. Registration is required.

  1. Save the Date, Details to be Announced

    • Date and Time: Thursday, October 29, 2020, 03:00 pm EDT
    • Moderators:
      • Mike Heroux (Sandia National Laboratories)
      • Elaine Raybourn (Sandia National Laboratories)
    • Details of our next panel will be announced here and on our mailing list once they are available.

Discussion protocol: Attendees are asked to type brief questions in the chat accompanying the panel discussion.  We will call on people to ask their question verbally in the order received, curating for uniqueness.

About the Panel Series

In response to the COVID-19 pandemic and need for many in our community to transition to unplanned remote work, the IDEAS Productivity project has launched the panel series Strategies for Working Remotely, which explores important topics in this area. The series brings together staff members of DOE laboratories and invited guests to speak about experiences in working remotely and transitioning from co-located and partially distributed teams to fully virtual teams, and teams of teams. Topics include challenges, lessons learned, unforeseen benefits, and opportunities to look for from this experience. Panelists will make brief introductory comments followed by open discussion.

Participation is free and open to the public. Registration is required for each event.   The sessions are independent, so join any and all.  

Format: The panelists make short statements or presentations related to the panel topic, and then the moderator opens the floor to discussion and questions from the audience. Due to the number of participants, we use chat capability to pose questions which are conveyed to the panelists by the moderator. Questions are curated for uniqueness. Recordings of the panels along with presentation slides and resources are posted here and on the ECP web site.

Notifications: If you’d like to receive announcements of upcoming panels and other IDEAS organized events, and followups when recordings become available, please subscribe to our mailing list.

Organizers: The panel series is organized by the IDEAS project in collaboration with the Exascale Computing Project (ECP).

Suggestions Welcome! Want to request another topic?  Email us at IDEASProductivity@gmail.com.

Past Panels

Listed in reverse chronological order.

2020

  1. How to Make Teams Tick (2020-08-27)

    • Panelists:
      • Todd Coffey (Sandia National Laboratories)
      • Justin Lamb (Sandia National Laboratories)
      • Navamita Ray (Los Alamos National Laboratory)
      • Ryan Shaw (Sandia National Laboratories)
      • Tyler Shelton (Sandia National Laboratories)
      • Daniel Shevitz (Los Alamos National Laboratory)
      • Salome Thorson (Sandia National Laboratories)
      • Jan Velechovsky (Los Alamos National Laboratory)
    • Moderators:
      • Angela Herring (Los Alamos National Laboratory)
      • Elaine Raybourn (Sandia National Laboratories)
    • Archives: Recording (YouTube) | Slides (PDF)
    • Abstract: Many teams have been working remotely for several months as a result of the COVID-19 pandemic. In some cases, teams were largely co-located and comfortable that way – they just seemed to tick. Now that teams have become fully virtual and can no longer rely on productivity practices driven by being face-to-face, how have they managed change? What personal challenges have they faced, and how are they bringing back into balance team dynamics, and individual well-being? What are they learning about themselves and each other that has been unexpected? In the fifth installment of this IDEAS-ECP panel discussion series, we bring together members of successful software teams to speak candidly about being disrupted by change and bringing their teams back into balance.
  2. Virtual Onboarding and Mentoring (2020-06-30)

    • Panelists:
      • Helen Cademartori (Lawrence Berkeley National Laboratory)
      • Marcey Kelley (Lawrence Livermore National Laboratory)
      • Jay Lofstead (Sandia National Laboratories)
      • Bethany (Beth) Mccormick (Lawrence Livermore National Laboratory)
      • Raj Sankaran (Argonne National Laboratory)
    • Moderators:
      • Ashley Barker (Oak Ridge National Laboratory)
      • Rebecca Hartman-Baker (Lawrence Berkeley National Laboratory)
      • Elaine Raybourn (Sandia National Laboratories)
    • Archives: Recording (YouTube) | Slides (PDF)
    • Abstract: As we head into the summer months, student internship programs are underway, albeit virtually as many of us are now working remotely in response to COVID-19 social distancing practices. Several laboratories have already onboarded interns and new team members to work remotely with geographically dispersed teams. What are some lessons learned and best practices about onboarding new hires that we can take away from this experience? In the fourth installment of this IDEAS-ECP panel discussion series, we bring together several staff members of DOE laboratories, who will speak about their experiences in onboarding and mentoring new hires virtually. Topics include challenges, lessons learned, unforeseen benefits, and opportunities to look for from this experience.
  3. Making the Transition to Virtual Software Teams (2020-05-21)

    • Panelists:
      • Jay Jay Billings (Oak Ridge National Laboratory)
      • Mark Gates (University of Tennessee, Knoxville)
      • Mahantesh Halappanavar (Pacific Northwest National Laboratory)
      • Angela Herring (Los Alamos National Laboratory)
      • Axel Huebl (Berkeley Lab)
    • Moderators:
      • Ashley Barker (Oak Ridge National Laboratory)
      • Elaine Raybourn (Sandia National Laboratories)
    • Archives: Recording (YouTube) | Slides (PDF)
    • Abstract: Recently, many tools and workflows have emerged in the software industry that have greatly enhanced the productivity of development teams. GitHub, a site that hosts projects in Git repositories, is a popular platform for open source and closed source projects. GitHub has encoded several best practices into easily followed procedures such as pull requests, which enrich the software engineering vocabularies of non-professionals and professionals alike. GitHub also provides integration to other services (for example, continuous integration such as Travis CI, which allows code changes to be automatically tested before they are merged into a master development branch). This presentation will discuss how to set up a project on GitHub, illustrate the use of pull requests to incorporate code changes, and show how Travis CI can be used to boost confidence that changes will not break existing code.
  4. Challenges Faced by Parents Who are Working Remotely, and Overcoming Them (2020-04-24)

    • Panelists:
      • Katherine Evans (Oak Ridge National Laboratory)
      • Thomas Evans (Oak Ridge National Laboratory)
      • Madeline Heroux (Step-by-Step Montessori School)
      • Lindsey Hughes (Sandia National Laboratories)
      • Stefan Wild (Argonne National Laboratory)
    • Moderators:
      • Ashley Barker (Oak Ridge National Laboratory)
      • Elaine Raybourn (Sandia National Laboratories)
    • Archives: Recording (YouTube) | Additional Educational Resources from Sandia Parents Group (Google Doc) | Mental Fitness Challenge (PDF)
    • Abstract: While working remotely is challenging enough, many are currently experiencing unique complexities involved with parenting, transitioning to online school at home, and working productively while practicing social distancing in response to COVID-19. In the second installment of the IDEAS-ECP panel discussion series, we brought together four ECP staff members, a new staff member on-boarding with a National Lab, and a Montessori educator to share ideas and resources.
  5. Advice from Colleagues with Experience (2020-04-03)

    • Panelists:
      • Mike Bernhardt (Oak Ridge National Laboratory)
      • Lois Curfman McInnes (Argonne National Laboratory)
      • Mark Miller (Lawrence Livermore National Laboratory)
      • Kathryn Mohror (Lawrence Livermore National Laboratory)
      • Elaine Raybourn (Sandia National Laboratories)
    • Moderator:
      • Mike Heroux (Sandia National Laboratories)
    • Archives: Recording (YouTube) | Slides (PDF)
    • Abstract: Working remotely has suddenly become a near-universal experience for staff members of research organizations, but for some it has been a way of life for years. In this panel discussion, we brought together five staff members of U.S. Department of Energy (DOE) laboratories, all members of the DOE Exascale Computing Project (ECP), with years of varied experience working remotely. Topics included advice to people just getting started with working remotely, challenges, unforeseen benefits, and opportunities to look for from this experience, with emphasis on issues faced by collaborating teams in computational research. Panelists made brief introductory comments followed by open discussion.