Strategies for Working Remotely (Panel Series)

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Upcoming Panels

Panels are free and open to the public. Registration is required.

  1. Making the Transition to Virtual Software Teams [Register]
    • Date and Time:  Thursday, May 21, 2020, 3:00-4:30 pm EDT
    • Panelists:
      • Jay Jay Billings (ORNL)
      • Mark Gates (University of Tennessee)
      • Mahantesh Halappanavar (PPNL)
      • Angela Herring (LANL)
      • Alex Huebl (LBNL)
    • Moderators:
      • Ashley Barker (ORNL)
      • Elaine Raybourn (SNL)
    • Abstract: Scientific software teams are now working remotely and collaborating virtually in response to COVID-19 social distancing practices. In many cases, teams were co-located, and their transition unplanned. As working remotely has suddenly become a near-universal experience for staff members of research organizations, many software teams are now functioning as completely virtual teams—geographically dispersed and interacting only through electronic communication rather than in person. In the third installment of this IDEAS-ECP panel discussion series, we bring together several staff members of DOE laboratories, who will speak about experiences in recent transitions from co-located and partially distributed software teams to fully virtual software teams. Topics include challenges, lessons learned, unforeseen benefits, and opportunities to look for from this experience. Panelists will make brief introductory comments followed by open discussion.

Discussion protocol: Attendees are asked to type in their name and brief question in the chat accompanying the panel discussion.  We will call on people to ask their question verbally in the order received, curating for uniqueness.

About the Panel Series

In response to the COVID-19 pandemic and need for many in our community to transition to unplanned remote work, the IDEAS Productivity project has launched the panel series Strategies for Working Remotely, which explores important topics in this area. The series brings together staff members of DOE laboratories and invited guests to speak about experiences in working remotely and transitioning from co-located and partially distributed teams to fully virtual teams, and teams of teams. Topics include challenges, lessons learned, unforeseen benefits, and opportunities to look for from this experience. Panelists will make brief introductory comments followed by open discussion.

Participation is free and open to the public. Registration is required for each event.   The sessions are independent, so join any and all.  

Format: The panelists make short statements or presentations related to the panel topic, and then the moderator opens the floor to discussion and questions from the audience. Due to the number of participants, we use chat capability to pose questions which are conveyed to the panelists by the moderator. Questions are curated for uniqueness. Recordings of the panels along with presentation slides and resources are posted here and on the ECP web site.

Notifications: If you’d like to receive announcements of upcoming panels and other IDEAS organized events, and followups when recordings become available, please subscribe to our mailing list.

Organizers: The panel series is organized by the IDEAS project in collaboration with the Exascale Computing Project (ECP).

Suggestions Welcome! Want to request another topic?  Email us at IDEASProductivity@gmail.com.

Past Panels

Listed in reverse chronological order.

2020

  1. Challenges Faced by Parents Who are Working Remotely, and Overcoming Them (2020-04-24)
    • Panelists:
      • Katherine Evans (ORNL)
      • Thomas Evans (ORNL)
      • Madeline Heroux (Step-by-Step Montessori School)
      • Lindsey Hughes (SNL)
      • Stefan Wild (ANL)
    • Moderators:
      • Ashley Barker (ORNL)
      • Elaine Raybourn (SNL)
    • Archives: Recording (YouTube) | Sandia Parents Group Board Google Doc with Additional Educational Resources (Google Doc) | Mental Fitness Challenge (PDF)
    • Abstract: While working remotely is challenging enough, many are currently experiencing unique complexities involved with parenting, transitioning to online school at home, and working productively while practicing social distancing in response to COVID-19.  In the second installment of the IDEAS-ECP panel discussion series, we brought together four ECP staff members, a new staff member on-boarding with a National Lab, and a Montessori educator to share ideas and resources.  Panelists made brief introductory comments followed by open discussion.
  2. Advice from Colleagues with Experience (2020-04-03)
    • Panelists:
      • Mike Bernhardt (ORNL)
      • Lois Curfman McInnes (ANL)
      • Mark Miller (LLNL)
      • Kathryn Mohror (LLNL)
      • Elaine Raybourn (SNL)
    • Moderators:
      • Mike Heroux (SNL)
    • Archives: Recording (YouTube) | Slides (PDF)
    • Abstract: Working remotely has suddenly become a near-universal experience for staff members of research organizations, but for some it has been a way of life for years.  In this panel discussion, we brought together five staff members of U.S. Department of Energy (DOE) laboratories, all members of the DOE Exascale Computing Project (ECP), with years of varied experience working remotely.   Topics included advice to people just getting started with working remotely, challenges, unforeseen benefits, and opportunities to look for from this experience, with emphasis on issues faced by collaborating teams in computational research.  Panelists made brief introductory comments followed by open discussion.